Why you should outsource Backup Management

Data management is vital within every organisation and can make or break a company’s operational structure. Data must be secure and redundant, having effective data recovery mechanisms put in place, in case of a crisis incident. These are very demanding tasks and many organisations find it very difficult to manage such a large amount of data, so they turn to third party agencies, that store and manage the organisation’s data.


Reasons to outsource backup management:

  • Every business relies heavily on its data to conduct day to day operations. Without data, operations come to a halt. It is, therefore, a no-brainer to have an effective back-up plan in place.
  • Compliance and regulation – these depend on the specific industry that the business is operating in and include data use practices and storage requirements. Some industries have specific regulatory guidelines, while others, not so much. Data management gets even more complicated since some applications or users within the company may have specific data requirements.
  • Data volume is rising – costs associated with storing and managing an ever-growing volume of data are rising. The more transactions a company has, the more data must be stored. It Is vital for businesses to efficiently free-up storage to make it available for new data and reduce storage costs. This is why many companies choose to outsource their backup management; it is considerably cheaper than storing everything internally.
  • Efficient workforce – companies are often better off outsourcing data management, to allow internal employees to focus on core activities and make the best use of their time and energy.
  • Flexibility – organisations that outsource their backup management have the ability to increase their storage capacity whenever the need arises, without making a huge investment in software, hardware or employees. Those who manage their data internally must invest in excess capacity, constantly update their servers, monitor and configure software, and so on. You will get better value for money and much better performance if storage systems are managed by a professional third-party agency.


Types of backup outsourcing:


Insourcing – a type of outsourcing with which a company invites a vendor to manage its data, using onsite resources, remote resources, or a combination of both. This is generally used by medium to large organisations.

Online backup – transfer data from the organisation’s data center, over a network, to an offsite service provider that will manage said data. This is generally used by small companies or ones with limited resources.

Hosted backup services – organisations transfer data to an external vendor who offers the backup service. It is used by companies that need a large storage of data.


Once an organisation decides to outsource its backup management, it is vital to choose the right vendor, which will provide guidance on which type of outsourcing and medium are most suitable for the organisation. The vendor must have specialised employees to perform the backups and the chosen medium should be scalable. Furthermore, the organisation should also make sure that the vendor has enough capability, in terms of employees, tools and other resources to meet its needs on time. Finally, it is highly recommended that one checks details about the vendor and makes sure that the service agreement is compatible with the organisation’s requirements. For more information regarding this service, kindly contact Clamtech on +356 2090 8800 or by email on: [email protected]